Completing the contractor onboarding process is a critical first step, but it doesn’t automatically mean a contractor is ready to start work.
Some of the highest-risk moments on any site happen at the start of the day, when contractors arrive, access the site and begin work. If site entry isn’t managed properly, organisations lose visibility over who is on site, whether they’re approved and if they’ve completed the right inductions.
This article breaks down what contractors must do when they arrive on site, and how SiteConnect’s contractor site sign-in process helps teams maintain control without slowing work down.
Why contractor site sign-in matters
Once contractors are onboarded, it’s easy to assume the hard work is done. In reality, onboarding only confirms that a contractor can work for you, not that they’re cleared to work today, on this site.
Without a structured contractor site sign-in process, organisations face:
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Contractors turning up without site-specific inductions
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No live visibility of who is on site
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Increased risk during emergencies
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Gaps in compliance records
A consistent site sign-in process closes that gap between onboarding and actual work.
Step 1: Contractor arrives on site and signs in
The first thing contractors should do on arrival is sign in to the site (either via SiteConnect’s QR scanner or GPS sign-in feature).
In SiteConnect, contractor site sign-in creates a digital record of:
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Who has arrived
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Which contractor company they belong to
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Which site they are attending
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When they entered the site
This immediately gives site managers real-time visibility over who is on site without relying on paper sign-in books or verbal sign-ins.
Image: In-app “Site acknowledgement” following GPS Sign-In by contractor
This simple step is the foundation of effective site control.
Step 2: Contractor is approved for that site
Being an approved contractor doesn’t automatically mean access to every site.
Before work begins, SiteConnect ensures contractors are:
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Assigned to the site they’re attending
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Approved to work at that location
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Visible to site administrators and managers
If a contractor hasn’t been assigned to the site, SiteConnect prevents unauthorised access before work starts by not allowing the contractor to sign-in to site.
Image: Admin console view of Contractor profile → Assigned sites
This helps organisations manage multi-site environments without confusion or manual checks.
Step 3: Complete required site-specific inductions
Every site has different hazards, rules and emergency procedures. That’s why site-specific inductions are a critical part of contractor site sign-in.
Using SiteConnect, contractors can:
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Complete required inductions linked to the site
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Acknowledge site rules and safety information
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Have induction completion recorded digitally
This removes the need for paper inductions or ad-hoc briefings while ensuring everyone receives consistent information.
Image: In-app “Site-specific induction” screen
From a compliance perspective, this creates a clear audit trail showing that contractors were informed before starting work.
Step 4: Verify readiness before starting work
Before contractors begin work, SiteConnect helps to confirm that everything is in place:
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Contractor profile exists
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Required documents are uploaded
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Site assignment is complete
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Inductions have been completed
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Sign-in has been recorded
This verification step doesn’t slow work down, it replaces guesswork with clarity.
For site managers, it means confidence that contractors starting work are authorised and visible.
Image: Admin console “Contractor status” view
Step 5: Maintain live visibility while contractors are on site
Contractor site check-in isn’t just about arrival, it supports ongoing site awareness.
With SiteConnect, teams can:
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See which contractors are currently on site
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Understand which companies are active at any time
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Respond more effectively during incidents or evacuations
This level of visibility is especially valuable on busy or shared sites where multiple contractors are working simultaneously.
Image: Admin console “Currently Onsite” view
Why this process works in the real world
The strength of SiteConnect’s contractor site sign-in process is that it:
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Builds on onboarding rather than replacing it
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Fits naturally into daily site routines
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Removes manual admin and paper-based systems
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Improves safety, compliance and accountability
Instead of relying on memory, spreadsheets or physical sign-in sheets, everything is recorded digitally and centrally.
How site sign-in supports better contractor management
A structured contractor site check-in process sets the foundation for:
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Better incident response
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Clearer contractor accountability
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Accurate site attendance records
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Stronger compliance evidence
Most importantly, it ensures that onboarded contractors are also site-ready.
Final takeaway
Onboarding contractors is essential, but it’s only the beginning.
What happens when contractors arrive on site is where risk is either controlled or exposed. By using SiteConnect’s contractor site sign-in process, organisations gain live visibility, ensure site-specific requirements are met and keep work moving safely.
When site entry is clear, consistent and digital, contractors know what’s expected – and site managers stay in control.
