Completing the contractor onboarding process is a critical first step, but it doesn’t automatically mean a contractor’s workers are ready to start work.
Some of the highest-risk moments on any site happen at the start of the day, when workers arrive, access the site and begin work. If site entry isn’t managed properly, organisations lose visibility over who is on site, whether the contractor is approved and if they’ve completed the required inductions.
This article breaks down what workers must do when they arrive on site, and how SiteConnect’s contractor site sign-in process helps teams maintain control without slowing work down.
Why contractor site sign-in matters
Once contractors are onboarded, it’s easy to assume the hard work is done. In reality, onboarding only confirms that a contractor can work for you, not that they’re cleared to work today, on this site.
Without a structured contractor site sign-in process, organisations face:
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Contractor workers turning up without completing site-specific inductions
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No live visibility of who is on site
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Increased risk during emergencies
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Gaps in compliance records
A consistent site sign-in process closes that gap between onboarding and the actual work being conducted.
Step 1: Contractor arrives on site and signs in
The first thing contractor workers should do on arrival is sign in to the site (either via SiteConnect’s QR scanner or GPS sign-in feature).
In SiteConnect, contractor worker site sign-in creates a digital record of:
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Who has arrived
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Which contractor company they belong to
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Which site they are attending
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When they entered the site
- A Daily Acknowledgement of the Hazards on site and the Noticeboard message
This immediately gives site managers real-time visibility over who is on site without relying on paper sign-in books or verbal sign-ins.
Image: In-app “Site acknowledgement” following GPS Sign-In by contractor
This simple step is the foundation of effective site control.
Step 2: Contractor is approved for that site
Being an approved contractor doesn’t automatically mean access to every site.
Before work begins, Administrators ensure contractors are:
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Assigned only to the site(s) they’re attending
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Approved to work at that location
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Visible to site supervisors and managers on the app
If a contractor has not been assigned to a site, they will still be able to sign in. However, they will only see a restricted view of the site information, limited to what the Site Administrator has chosen to make visible. They will also receive a message advising them to contact the site supervisor or manager for further guidance.
Image: Admin console view of Contractor profile → Assigned sites
This helps organisations manage multi‑site environments with confidence, eliminating confusion and reducing the need for manual checks. By centralising visibility and standardising processes across all locations, teams can quickly verify contractor status, ensure compliance, and maintain consistent oversight no matter how many sites are in operation.
Step 3: Complete required site-specific inductions
Every site has its own unique hazards, rules and emergency procedures. Because of this, completing site-specific inductions is an essential part of the contractor site sign-in process.
Using SiteConnect, contractor workers can:
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Complete the required site induction linked to each site
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Review and acknowledge site rules, hazards and safety information
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Have their site induction completion recorded digitally for each verification
This ensures every worker receives consistent, accurate information before starting work and removes the need for paper forms, manual briefings, or repeated explanations on site.
Image: In-app “Site-specific induction” screen
From a compliance perspective, this provides a clear and traceable audit trail demonstrating that contractors were informed of the required safety information before starting work on site.
Step 4: Verify readiness before starting work
Before contractors begin work, SiteConnect helps ensure that all required compliance steps have been completed. This provides clarity for both contractors and site managers and reduces the risk of anyone starting work without the correct approvals in place.
SiteConnect verifies that:
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A Contractor profile has been created
- Pre-qualification has been assigned, completed and approved
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Site-specific required documents have been uploaded and approved
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The contractor has been assigned to the site
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All site Inductions have been completed
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A site sign-in has been recorded
This verification process doesn’t slow work down, it removes uncertainty. Instead of guessing whether a contractor is ready to start, SiteConnect provides a clear, reliable status.
For site managers, this means confidence that every contractor on site is authorised, compliant and visible.
Image: Admin console “Contractor status” view
Step 5: Maintain live visibility while contractors are on site
Contractor site check-in is more than just recording arrival, it plays an important role in maintaining ongoing awareness of who is on site and supporting safe site operations throughout the day.
With SiteConnect, site teams can:
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See which contractors and their workers are currently on site in real time
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Identify which companies are active at any given moment
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Respond quickly and accurately during incidents or evacuations with a clear digital list of everyone present
This level of visibility is especially valuable on busy or shared sites where multiple contractors may be operating simultaneously. It helps site managers maintain control, improves coordination, and strengthens overall site safety.
Image: Admin console “Currently Onsite” view
Why this process works in the real world
The strength of SiteConnect’s contractor site sign-in process is that it:
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Enhances your existing onboarding and safety systems rather than replacing them
- It integrates naturally into daily site routines
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Removes the need for manual administration and paper-based systems
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Improves safety, compliance and accountability across every site
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The entire sign‑in workflow becomes streamlined, consistent, and fully digital
Instead of relying on memory, spreadsheets or physical sign-in sheets, all activity is recorded centrally and in real time , giving site managers and contractors a clear, reliable record of who is on site and whether they are authorised to be there.
How site sign-in supports better contractor management
A structured contractor site check-in process creates a strong foundation for safe and well managed site operations:
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Better incident response
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Clearer contractor accountability
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Accurate site attendance records
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Stronger compliance evidence
Most importantly, it ensures that contractors who have completed onboarding are also site-ready, with all required inductions, documents, and approvals in place before they start work
Final takeaway
Onboarding contractors is essential, but it’s only the first step. What happens when contractors actually arrive on site is where risk is either controlled or exposed. A structured, digital site entry process ensures that the safety expectations set during onboarding are carried through to the moment work begins.
By using SiteConnect’s contractor site sign-in process, organisations gain live visibility, ensure site-specific requirements are met and keep work moving safely and efficiently. Every sign‑in confirms that the contractor is authorised, informed, and ready to work on that particular site
When site entry is clear, consistent and digital, contractors understand what’s expected of them – and site managers maintain full oversight and control of who is on site and whether they meet the required standards.
